Student VISA

Visa is an official document stamped on the passport of an applicant who wishes to travel to an international destination. The visa permits the legal entry of the applicant to the foreign country he/she wishes to travel. A valid visa will have details about the purpose of the visit, for example, travel (tourism), transit visa (transiting through the country to another country), business visa (for business purpose), student visa (for the purpose of studying) and so on.

A valid visa will also have a specific entry and exit date, the visa holder is expected to enter and exit the country within the specified date given in the visa. If the visa holder stays in a country beyond the valid exit day it is a crime. The overstayed visa holder will be deported from the country and in some cases barred from re-entering a country for a specific period of time.

A student visa is a mandatory requirement that international students should have to travel abroad for educational purposes. The candidate needs to gather certain documents (originals) and send the same to the embassy of the country he/she wishes to study to secure the visa. For moving ahead with the visa application process the candidate needs to have a valid passport. The passport usually has to be sent along with the application and supporting documents to the embassy. 

Student VISA Counseling

The student visa process might sound very confusing that is because it is!. Our visa counseling experts will help you throughout the process to ensure that the visa is granted to our students. To grant or not to grant a visa is up to the embassy officials but with our expert visa counseling services the chances of getting accepted increase significantly.

It is in the best interest of the student to start working on gathering the required documents for the visa process right after paying the tuition fees. The student visa document requirements differ from country to country, the candidate dedicated student visa counseling officer would give you a detailed list about the same. The student visa counseling officer will explain in detail about the entire process to the candidate once he/she has paid the tuition fees.

The visa counseling process is part and parcel of the service package and does not usually come with an extra cost. All our candidates can avail of our expert services to considerably improve their visa acceptance prospects. The documents required to apply for a student visa include the following

Documents Required to Apply for a Student VISA

  • Statement of Purpose (SOP)
  • Letter of Acceptance
  • Tuition Fee Receipt 
  • Passport
  • IELTS/PTE/TOEFL Score Card
  • Academic Documents and Work Experience Proof 
  • Medical Certificate
  • Police Clearance Certificate / Police Certificate / Penal Certificate (PPC)
  • Financial Documents

Statement of Purpose (SOP)

Statement of Purpose is a letter written to the visa officer in about 1000 words that usually contains personal, academic, and professional details of the applicant. Statement of Purpose will state the reason to choose the specific course and the university. The detailed explanation should be convincing to the embassy officials, soap operas usually do not work. Our expert visa counseling officials can give valuable inputs for the same but at the end of the day, it is the candidate’s duty to make the SOP convincing.

The SOP will also contain information about the future plans of the candidate. Does he/she wish to stay in the country or would return to the home country after studies and so on. A well-written SOP is a favourable tool for the candidate that can increase the possibility of visa acceptance.

Letter of Acceptance

Letter of acceptance is a document that is issued by the university in concern stating that the candidate has been accepted into the program. The letter of acceptance will also have information with regards to the academic year in which he/she is accepted into. Letter of acceptance is in a document confirming the legitimacy of the student visa application. Hence, a very important document for the visa application process.

Tuition Fee Receipt

Tuition fees receipt is the receipt of acknowledgement of payment that the student receives once the payment has reached the university bank account. Tuition fees receipt usually arrive in the correspondence mail id within two to three days of the fund leaving the students’ loan account. Tuition fee receipts is an important document that helps the embassy take a positive decision on the application. Tuition fees prove the genuineness of the application.


Passport is one of the most important components of a visa application. A valid passport is a must for visa processing. The passport submitted by the student strictly must adhere to the minimum limit set by the embassy. Non-compliance of the same will lead to rejection of the student visa application for sure.

If the student does not have a passport at the moment he/she can apply for the same using the tatkal provision offered by the Passport Seva Kendra. The issue of passports in such cases usually happens within a week. Having a passport that adheres to strict conditions of the embassy is the responsibility of the student.


IELTS (International English Language Testing System) is naturally the most well-known English language test available at the moment. IELTS scores help western universities understand the English comprehensiveness of the candidate. Higher the IELTS score the better for the candidate. Each country and university have its unique score requirements and the embassy will certainly cross-check the same to ensure compliance.

IELTS is not the only English language test accepted by the universities, PTE and TOEFL are also used as a criterion to understand English competencies. It is the duty of the student to secure the exact score required as part of the education process.

Academic Documents and Work Experience Proof

The academic documents required to be furnished along with the student visa application includes the following.

  • SSLC/10th and 12th/Higher Secondary
  • Bachelor’s Degree Certificate and Postgraduate Degree (if any)
  • Work Experience Proof (if you have any)

SSLC/10th and12th/Higher Secondary

The candidate has to furnish a notarized SSLC and 12th/higher secondary certificate copy along with the application to the embassy. On certain rare occasions, the original certificates might be required to be furnished during a personal interview at the embassy.

Bachelor’s Degree Certificate/Post-Graduate Degree (if any)

The student needs to provide a notarized degree certificate copy along with semester wise certificates and a consolidated mark list of both bachelor’s degree and postgraduate degree as part of the application. If the student does have a consolidated mark list available with him, it is required that he/she launch an application for the same with the concerned university.

Work Experience Proof (if you have any)

If the students have work experience proof, naturally he/she should furnish the experience letter for the same. The experience letter will have details of the tenure of his/her stay in the office along with the activities he/she performed as part of the work. This information usually offers an add-on advantage to tilt the decision in the candidate’s favor. A work experience letter is particularly helpful in the case of master’s degree programs. The original work experience document is usually submitted along with the application. Talk to our visa counseling expert to know more.

Medical Certificate

A medical certificate is another mandatory document required as part of the visa application process. Usually, the embassies of the countries that accept international students will have extensive tie-ups with super-specialty hospitals (called the panel hospitals). In India, students will have to undergo medical check-ups in the same. It is called a full body checkup and the result of the same will be directly sent by the respective hospitals to the embassy concerned in a sealed cover. The amount for the medical exam varies from one hospital to the other, contact us to know the exact rate of the same. We are more than happy to help you secure a full body checkup date with the concerned panel hospital.

Documents required to be furnished at the test:

  • Passport (Original and copy)
  • Copy of the offer letter
  • Passport size photos (2 copies)
  • Earlier medical summary (if any)
  • Eyewear/Spectacles (if you have)

Over the past few years, there has been a steady increase in the medical criteria requirements for both student visa and work visa applicants. The recent pandemic (COVID-19) has not helped either!. Precautionary tests for communicable and non-communicable diseases are becoming part of the visa process. The objective is to identify the infected applicants before they reach the port of entry.

Medical test criteria vary from country to country. In general, the medical test comprises the following components – medical history review, physical examination, chest X-ray, blood tests for infectious diseases, tests for communicable diseases such as tuberculosis, gonorrhea, Hansen’s disease (Leprosy), and so on.

With the current scenario, the scope of medical tests has expanded into including two more categories into the testing process.

  • Quarantinable Diseases Designated by any Presidential Executive Order
  • Public Health Emergency of International Concern

Under quarantinable diseases designated by any presidential executive order currently includes the following diseases – cholera, diphtheria, infectious tuberculosis, plague, smallpox, yellow fever, viral hemorrhagic fevers, severe acute respiratory syndromes, and influenza caused by novel or re-emergent influenza (pandemic flu).    

In case of public health emergencies of international concern (PHEIC) category (under the International Health Regulations (IHR) of 2005) includes the following diseases – polio, smallpox, SARS, influenza, and other public health emergencies of international concern (like COVID-19).

Police Clearance Certificate/Police Certificate/Penal Certificate (PPC)

A police certificate is a statement that provides information regarding the criminal record of the passport holder. In case a person has a criminal record the copy of the same needs to be furnished. The police clearance certificate will be a determining factor to decide the eligibility of a person to study in his/her preferred destination.

The candidate can obtain the police clearance certificate by submitting an application at the Passport Seva Kendra. The documents required for getting a Police Clearance Certificate are the following.


  • Passport 
  • Application Receipt (online application receipt or even SMS received from Passport Office)
  • Address proof (current address)

Financial Documents

Finally, the student as part of his/her visa processing application needs to submit financial documents prepared by a chartered accountant indicating the financial soundness of the applicant and his/her parents. A six months bank account statement attested by the concerned bank manager needs to be submitted along with the application as well. It is also considered a valid proof of funds. Fixed deposit receipts are good tools for demonstrating the financial soundness of the candidate. An affidavit (by an advocate) describing the financial soundness of the student and/or her parents or spouse needs to be prepared and filed along with the application. For further clarification, talk to our visa counseling experts.

Once all the documents are ready, the student visa counseling expert will help the candidate apply for a student visa. Some countries mandate their international student visa applicants to provide biometrics at their nearest visa office in person. It is only after the student provides the biometric information the visa process is considered complete. The candidate is required to take advance appointments for the same. Our student visa counseling experts will help you navigate through the process.

Visa processing time varies from nation to nation. Some nations approve their student visa within a week or so, others might take as long as a month. Usually, the student will get a mail from the embassy regarding the confirmation or rejection of the visa, after which the student might have to travel to the embassy to get his/her passports attested. Generally, the entire process depends upon country to country. Hence, our experienced visa counselling expert can guide you effortlessly through the whole process. Contact us now!

Contact us

2nd Floor, Puthettu Arcade, Above Reliance Trends, Kottaramattom P.O., Pala, Kottayam, Kerala – 686575

+91 94969 15000

Get in touch with an admission counselor to learn more about attending an abroad University or to get answers to any questions about our services.

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